Recruitment Core and Clinical Trials
The SMPH Recruitment Core’s mission is to utilize data and technology to optimize participation in clinical trials at UW-Madison. Since it’s inception in 2023, the Recruitment Core has supported the efforts of over 200 research projects throughout the university.
Recruitment Core Services
The Recruitment Core offers a range of services related to potential participant identification and enrollment.
Feasibility Counts
Need to know if there are enough potential participants at UW-Madison for your research? The Recruitment Core can generate counts based on your inclusion and exclusion criteria for planning or grant-related purposes.
Potential Participant Recruitment Lists
The Recruitment Core generates lists of potential participants that are delivered to study teams so they can reach out via IRB-approved modalities such as mailings, phone calls, or as part of an in-person appointment.
MyChart Recruitment
The Recruitment Core partners with UW Health to use the patient portal as a means to reach out to potential research participants.
Health Link Build
The Recruitment Core works with the Health Link Research Team at UW Health to facilitate certain recruitment tools (including OPAs and Reporting Workbench reports) within Health Link, UW Health’s electronic health record.
Not sure what you need?
We’re happy to meet with you and discuss your recruitment needs! Please click the link below to fill out a consult form, or reach out to us directly at data-driven-recruitment@med.wisc.edu .
Frequently asked questions
Protected Health Information (PHI) cannot be released to researchers without IRB approval, so IRB approval is required for all Recruitment Core services except feasibility counts. However, we are happy to consult with you prior to IRB approval to discuss recruitment strategies.
There may be specific circumstances in which we’re able to help external researchers, but generally Recruitment Core activities are limited to UW-Madison. We’re happy to discuss any particular recruitment needs during a consult.
The vast majority of the data used by the Recruitment Core comes from UW Health’s electronic health record, though there are several smaller data sources that may also be used. Please request a consult if you’d like to learn more.
Generally speaking, yes. And if the Recruitment Core is unable to provide the data you need, we work closely with the Clinical Research Data Service (CRDS) and can request their assistance in obtaining the data.
Related SMPH Informatics Services
Clinical Research Data Services (CRDS)
The Clinical Research Data Services (CRDS) team is part of the SMPH Informatics ecosystem that supports UW investigators by providing access to multi-modal research ready data including UW Health clinical data.
Data Science to Promote Precision Medicine
The Data Science Core was established through a Data Science to Promote Precision Medicine grant funded through the Wisconsin Partnership Program (WPP). The Data Science Core provides essential data science and omics support and training for SMPH researchers, faculty, and students, empowering them with the tools to drive impactful discoveries.
Research Data Engineering
Turning raw clinical and research data into datasets study teams can use.
From institutional OMOP builds to grant-funded data cores, the RDE team designs, pipelines, and maintains the data flow behind Wisconsin research so investigators spend their time on the science, not the plumbing.
Reach out to learn more
We’re happy to help with all of your clinical trial related needs.